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Business Services Administrator (Full-time, Non-exempt)

by Tessica Meloche | Sep 13, 2021

Under the supervision of the CFO and consistent with the YMCA’s Mission, this position is responsible for accounts payables, invoicing, basic accounting, the security of financial data, the integrity of data, safeguarding the company’s assets and special projects as directed by the CFO and will serve as a point of contact for the Y’s member management software and will provide expert helpdesk support to the branches.

Essential Functions

  • Reconcile credit card statements on a monthly basis.
  • Reconcile daily branch deposits and make bank run to deposit Metro deposits on an as needed basis.
  • Perform monthly bank account reconciliation.
  • Responsible for processing accounts payables on a weekly basis.
  • Assist CFO in month-end close.
  • Assist with the annual independent audit and gathering information for the preparation of 990s.
  • Coordinate with the CFO to ensure actual expenses are booked where budgeted.
  • Prepare annual report for Y-USA.
  • Coordinate monthly Metro Finance and Metro Board functions to include recording/transcribing minutes.
  • Review new memberships & membership changes on a daily basis.
  • Assist in reviewing membership orders in proforma status; make the proper adjustments.
  • Suspend accounts with expired credit cards and add message to member’s account in CMS system semi-monthly.
  • Review and process annual membership renewals on a monthly basis.
  • Prepare corporate invoices monthly.
  • Send notification to members whose credit card or bank drafts return on the 1st and 15th monthly drafts.
  • Assist in reporting of program and membership numbers.
  • Assist in performing membership audits and corrections.
  • Send follow-up notices on unpaid draft returns and write-off any membership orders over 60 days past due.
  • Assist in notifying branches of incorrect application of adjustments and other transaction oddities.


  • Associates degree or Bachelor’s degree in accounting, finance, or equivalent field preferred.
  • Three or more years of equivalent work experience required.
  • Demonstrated knowledge and thorough understanding of generally accepted accounting procedures, accounts payable, and accounts receivable.
  • Requires a high degree of skill with Excel and the ability to troubleshoot data.
  • Experience in accounting software and CMS systems a plus.
  • Excellent written and oral communication skills are a must.


Cover letter and resumes by email to Tessica Meloche, Human Resources Associate,

Deadline to Apply:  Wednesday, October 13, 2021


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